Travis County Commissioners Court

Voting Session Agenda
Tuesday, May 22, 2012

• Complete Agenda Backup Materials (pdf)

This web page version is derived from a manual conversion of the official document of record for the convenience of the user. Travis County has posted this notice and agenda in good faith, in compliance with Government Code section 551.056. Please note that, in the event of a technical problem beyond the county's control that prevents the county from posting here or that results in an erroneous posting, notice of this meeting and agenda posted at the courthouse remains valid.

Friday, May 25
Special Voting Session

PUBLIC HEARINGS

1. RECEIVE COMMENTS REGARDING A REQUEST TO AUTHORIZE THE FILING OF AN INSTRUMENT TO VACATE THE DRAINAGE EASEMENT PORTION OF THE FIVE FOOT WIDE PUBLIC UTILITY AND DRAINAGE EASEMENTS LOCATED ALONG THE SIDE AND REAR LOT LINES OF LOT 8, BLOCK D OF KINGSBERRY PARK SECTION ONE IN PRECINCT ONE. (COMMISSIONER DAVIS) (ACTION ITEM #22)
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2. RECEIVE COMMENTS REGARDING A REQUEST TO AUTHORIZE THE FILING OF AN INSTRUMENT TO VACATE A 7,885 SQUARE FOOT AREA OF A DRAINAGE EASEMENT LOCATED OVER AND ACROSS A PORTION OF TRACT 95 OF THE TRAVIS HOLLOW SECTION THREE SUBDIVISION IN PRECINCT THREE. (COMMISSIONER HUBER) (ACTION ITEM #23)
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3. RECEIVE COMMENTS REGARDING A REQUEST TO AUTHORIZE THE FILING OF AN INSTRUMENT TO REJECT THE DEDICATION AND ABANDON THE PUBLIC STREETS LENAPE TRAIL, LENAPE COVE, SUPERVIEW DRIVE AND INDIAN SCOUT TRAIL, ALL ORIGINALLY DEDICATED BY THE PLAT OF THE OVERLOOK ESTATES PHASE 1, A SUBDIVISION IN PRECINCT THREE. (COMMISSIONER HUBER) (ACTION ITEM #24)
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CITIZENS COMMUNICATION

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CONSENT ITEMS

(SEE LIST OF CONSENT ITEMS)
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SPECIAL ITEM

4. CONSIDER AND TAKE APPROPRIATE ACTION ON AN ORDER CONCERNING OUTDOOR BURNING IN THE UNINCORPORATED AREAS OF TRAVIS COUNTY.
No action required

RESOLUTIONS AND PROCLAMATIONS

5. APPROVE RESOLUTION RECOGNIZING THE WEEK OF JUNE 1 THROUGH 8, 2012 AS "TAKE HEART AUSTIN WEEK 2012" IN THE AUSTIN AND TRAVIS COUNTY COMMUNITY. (COMMISSIONER ECKHARDT)
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HEALTH AND HUMAN SERVICES DEPT. ITEMS

6. CONSIDER AND TAKE APPROPRIATE ACTION ON A PROPOSAL TO THE AUSTIN INDEPENDENT SCHOOL DISTRICT FOR A YOUTH AND FAMILY ENRICHMENT PROGRAM TO BE OPERATED BY TRAVIS COUNTY AS PART OF THE CAPITAL AMERICORPS PROJECT.
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7. CONSIDER AND TAKE APPROPRIATE ACTION ON REQUEST FOR FUNDING FOR FAMILY ELDERCARE TO INCREASE STAFFING AND CAPACITY OF ITS MONEY MANAGEMENT PROGRAM PROVIDING SERVICES TO IMPROVE THE FINANCIAL STABILITY OF LOW INCOME OLDER ADULTS AND ADULTS WITH DISABILITIES IN TRAVIS COUNTY.
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8. CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST TO SET THE PUBLIC COMMENT PERIOD AND PUBLIC HEARINGS TO RECEIVE COMMENT ON THE PROPOSED PROGRAM YEAR (PY) 2012 ACTION PLAN, THE SUBSTANTIAL AMENDMENT TO THE PY 2011-2013 CONSOLIDATED PLAN, AND THE SUBSTANTIAL AMENDMENTS TO PY 2006-2010 ACTION PLANS RELATED TO THE COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS AVAILABLE THROUGH HUD:
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1. PUBLIC COMMENT PERIOD TO COMMENCE ON JUNE 18, 2011 AT 8:00 A.M. AND END OF JULY 17, 2012 AT 5:00 P.M.;
2. THE FOLLOWING PUBLIC HEARING DATES FOR THE PUBLIC TO PROVIDE INPUT:
   1. TRAVIS COUNTY COMMISSIONERS COURTROOM AT 9:00 A.M. ON JUNE 26, 2012;
   2. TRAVIS COUNTY COMMISSIONERS COURTROOM AT 9:00 A.M. ON JULY 10, 2012; AND
3. ADVERTISEMENTS ANNOUNCING THE PUBLIC COMMENT PERIOD AND HEARING DATES IN NEWSPAPERS OF GENERAL CIRCULATION: THE VILLAGER, PFLUGERVILLE PFLAG, HILL COUNTRY NEWS, LAKE TRAVIS VIEW, OAK HILL GAZETTE, WEST LAKE PICAYUNE, AUSTIN CHRONICLE, AHORA SI AND EL MUNDO.

9. CONSIDER AND TAKE APPROPRIATE ACTION ON THE FOLLOWING ITEMS RELATED TO THE COMMUNITY DEVELOPMENT BLOCK GRANT AVAILABLE THROUGH HUD:
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1. UPDATE ON CURRENT PROJECTS;
2. SUBSTANTIAL AMENDMENTS TO THE 2011-2013 CONSOLIDATED PLAN AND PY06, PY08, PY09, AND PY10 ACTION PLANS;
3. OVERVIEW OF THE PROGRAM YEAR 2012 SPRING PUBLIC ENGAGEMENT PROCESS; AND
4. POTENTIAL PROJECTS FOR THE PROGRAM YEAR 2012 ACTION PLAN.

10. CONSIDER AND TAKE APPROPRIATE ACTION ON A CONTRACT BUDGET AMENDMENT 1 WITH TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE DEPARTMENT OF ENERGY WEATHERIZATION ASSISTANCE PROGRAM FOR 2011 - 2012.
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11. CONSIDER AND TAKE APPROPRIATE ACTION ON A CONTRACT BUDGET AMENDMENT 1 WITH TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR THE LOW INCOME HOME ENERGY ASSISTANCE PROGRAM WEATHERIZATION ASSISTANCE PROGRAM FOR 2011 - 2012.
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PLANNING AND BUDGET DEPT. ITEMS

12. CONSIDER AND TAKE APPROPRIATE ACTION ON BUDGET AMENDMENTS, TRANSFERS AND DISCUSSION ITEMS.
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13. APPROVE THE REALLOCATION OF UNSPENT 2010 STATE CRIMINAL ALIEN ASSISTANCE GRANT RESOURCES FOR THREE CORRECTIONS RELATED PROJECTS.
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ADMINISTRATIVE OPERATIONS ITEMS

14. REVIEW AND APPROVE THE IMMEDIATE RELEASE OF REIMBURSEMENT PAYMENT TO UNITED HEALTH CARE FOR CLAIMS PAID FOR PARTICIPANTS IN THE TRAVIS COUNTY EMPLOYEE HEALTH CARE FUND FOR PAYMENT OF $1,343,226.16 FOR THE PERIOD OF MAY 4 TO MAY 10, 2012.
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15. CONSIDER AND TAKE APPROPRIATE ACTION ON PROPOSED ROUTINE PERSONNEL AMENDMENTS.
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16. CONSIDER AND TAKE APPROPRIATE ACTION ON THE FOLLOWING EMPLOYEE HEALTHCARE ITEMS FOR FISCAL YEAR (FY) 2013 PLAN YEAR, EFFECTIVE OCTOBER 1, 2012:
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1. CONTRIBUTION LEVELS FOR TRAVIS COUNTY EMPLOYEE HEALTH PLAN FOR FY 2013;
2. FY 2013 HEALTH BENEFIT PLAN DESIGN CHANGES;
3. SET EMPLOYEE PUBLIC HEARING ON JUNE 13, 2012 AT 4:30 P.M. IN COMMISSIONERS COURTROOM;
4. REQUEST FOR PRINTING AND RELEASE OF INFORMATION TO EMPLOYEES AND RETIREES REGARDING BENEFIT OPTIONS, PRIOR TO EMPLOYEE PUBLIC HEARING;
5. SET FY 2013 OPEN ENROLLMENT DATES FOR JULY 16, 2012 THROUGH AUGUST 15, 2012; AND
6. DESIGNATE DEFAULT FOR EMPLOYEES THAT DO NOT COMPLETE ENTIRE OPEN ENROLLMENT PROCESS TO EMPLOYEE ONLY CO-INSURED EXCLUSIVE PROVIDER ORGANIZATION (CO-INSURED EPO) COVERAGE AND EMPLOYEE BASIC LIFE.

17. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING THE TRANSITION AND REORGANIZATION PLAN SUBMITTED FOR THE HUMAN RESOURCES MANAGEMENT DEPARTMENT AS FOLLOWS:
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1. THE CREATION OF A TRANSITION SLOT FROM JUNE 1, 2012 TO DECEMBER 31, 2012 FOR THE CURRENT BENEFITS ADMINISTRATOR, TO BE FUNDED OUT OF THE EMPLOYEE HEALTH FUND;
2. THE CREATION OF A TRANSITION SLOT FROM JUNE 1, 2012 TO MARCH 31, 2013 FOR THE CURRENT RISK & BENEFITS MANAGER SENIOR TO BE FUNDED OUT OF THE RISK MANAGEMENT FUND;
3. THE RECLASSIFICATION OF THE RISK & BENEFITS MANAGER SENIOR POSITION (GRADE 28) TO AN HR MANAGER II (BENEFITS) POSITION (GRADE 26), EFFECTIVE JUNE 1, 2012, AND REALLOCATE POSITION FUNDING (SLOT 16) FROM THE RISK MANAGEMENT FUND TO THE EMPLOYEE HEALTH FUND;
4. THE RECLASSIFICATION OF ONE RISK/SAFETY SPECIALIST SENIOR POSITION (GRADE 21)TO AN HR MANAGER II (RISK) POSITION (GRADE 26), EFFECTIVE JUNE 1, 2012;
5. THE RECLASSIFICATION OF ONE ADMINISTRATIVE ASSOCIATE POSITION (GRADE 16)TO A RISK/SAFETY SPECIALIST I POSITION (GRADE 18), EFFECTIVE JUNE 1, 2012;
6. THE REALLOCATION OF FUNDING FOR THE HR DIRECTOR POSITION (SLOT 16) TO 50% GENERAL FUND, 30% EMPLOYEE HEALTH FUND, AND 20% RISK MANAGEMENT FUND; AND
7. THE REALLOCATION OF FUNDING FOR THE HR INFORMATION SYSTEMS MANAGER POSITION (SLOT 41) TO 50% GENERAL FUND, 25% EMPLOYEE HEALTH FUND, AND 25% RISK MANAGEMENT FUND.

PURCHASING OFFICE ITEMS

18. APPROVE MODIFICATION NO. 2 TO CONTRACT NO. 09AE0251JW, JACOBS, FOR THE HOWARD LANE PHASE II DESIGN PROJECT.
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19. APPROVE CONTRACT AWARD FOR PRECAST CONCRETE GRAVE LINERS, IFB NO. B120178-LD, TO THE LOW BIDDER, C AND M PRECAST CONCRETE.
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20. REJECT PROPOSAL RECEIVED FOR PARKS CONCESSIONS OPERATIONS, RFS NO. S120127-LD, O K GOODS.
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21. CONSIDER AND TAKE APPROPRIATE ACTION ON RECOMMENDATION TO REMOVE MISSING LISTED ITEMS FROM TRACKABLE INVENTORY LIST, PER TRAVIS COUNTY FIXED ASSETS POLICY SECTION 3.10.4, BEFORE CONVERSION FROM H.T.E. TO SAP.
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TRANSPORTATION AND NATURAL RESOURCES ITEMS

22. CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST TO AUTHORIZE THE FILING OF AN INSTRUMENT TO VACATE THE DRAINAGE EASEMENT PORTION OF THE FIVE FOOT WIDE PUBLIC UTILITY AND DRAINAGE EASEMENTS LOCATED ALONG THE SIDE AND REAR LOT LINES OF LOT 8, BLOCK D OF KINGSBERRY PARK SECTION ONE IN PRECINCT ONE. (COMMISSIONER DAVIS)
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Taken into Executive Session

23. CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST TO AUTHORIZE THE FILING OF AN INSTRUMENT TO VACATE A 7,885 SQUARE FOOT AREA OF A DRAINAGE EASEMENT LOCATED OVER AND ACROSS A PORTION OF TRACT 95 OF THE TRAVIS HOLLOW SECTION THREE SUBDIVISION IN PRECINCT THREE. (COMMISSIONER HUBER)
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24. CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST TO AUTHORIZE THE FILING OF AN INSTRUMENT TO REJECT THE DEDICATION AND ABANDON THE PUBLIC STREETS -LENAPE TRAIL, LENAPE COVE, SUPERVIEW DRIVE AND INDIAN SCOUT TRAIL, ALL ORIGINALLY DEDICATED BY THE PLAT OF THE OVERLOOK ESTATES PHASE 1, A SUBDIVISION IN PRECINCT THREE. (COMMISSIONER HUBER)
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25. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING A REQUEST TO CHANGE THE PURCHASE OF A PREVIOUSLY APPROVED PIECE OF ROAD MAINTENANCE EQUIPMENT TO THE PURCHASE OF A LESS EXPENSIVE EQUIPMENT HAULING TRAILER TO IMPROVE BUSINESS OPERATIONS.
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26. CONSIDER AND TAKE APPROPRIATE ACTION ON THE FOLLOWING REQUESTS IN PRECINCT THREE:
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1. AN EXEMPTION FROM PLATTING REQUIREMENTS FOR THE RESERVE AT LAKE TRAVIS CLIFFSIDE CONDOMINIUM PROJECT ??? TWENTY-EIGHT SINGLE-FAMILY DETACHED UNITS; AND
2. A CONSTRUCTION AGREEMENT. (COMMISSIONER HUBER)

27. CONSIDER AND TAKE APPROPRIATE ACTION ON A CASH SECURITY AGREEMENT WITH HIGHLAND HOMES, LTD-AUSTIN, FOR SIDEWALK FISCAL FOR WEST CYPRESS HILLS PHASE 1 SECTION 2 IN PRECINCT THREE. (COMMISSIONER HUBER)
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28. CONSIDER AND TAKE APPROPRIATE ACTION ON THE FOLLOWING REQUESTS IN PRECINCT TWO:
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1. WELLS BRANCH CENTER SUBDIVISION FINAL PLAT (SHORT FORM PLAT - 15 LOTS - 45.58 ACRES - IH-35 FRONTAGE ROAD - CITY OF AUSTIN ETJ); AND
2. A CONSTRUCTION AGREEMENT FOR WELLS BRANCH CENTER SUBDIVISION FINAL PLAT. (COMMISSIONER ECKHARDT)

29. CONSIDER AND TAKE APPROPRIATE ACTION ON A PLAT FOR RECORDING: THE RESERVE AT LAKE TRAVIS REVISED PLAT OF LOTS 41 AND 42 BLOCK A (REVISED FINAL PLAT - ONE LOT - RUFFIAN HEIGHTS LANE - NO ETJ) IN PRECINCT THREE. (COMMISSIONER HUBER)
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30. CONSIDER AND TAKE APPROPRIATE ACTION ON A CASH SECURITY AGREEMENT WITH CYPRESS RANCH, LTD., FOR SIDEWALK FISCAL FOR WEST CYPRESS HILLS PHASE 1 SECTIONS 1 & 2 IN PRECINCT THREE. (COMMISSIONER HUBER)
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31. CONSIDER AND TAKE APPROPRIATE ACTION ON A CASH SECURITY AGREEMENT WITH PREFERRED ASSET MANAGEMENT, LLC., FOR SIDEWALK FISCAL FOR OVERLOOK ESTATES PHASE 1 LOT 35 BLOCK 2 IN PRECINCT THREE. (COMMISSIONER HUBER)
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32. CONSIDER AND TAKE APPROPRIATE ACTION ON A REQUEST TO ENTER INTO AN ALTERNATIVE FISCAL AGREEMENT FOR SWEETWATER SECTION TWO, VILLAGE F1 IN PRECINCT THREE. (COMMISSIONER HUBER)
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OTHER ITEMS

33. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING THE USE OF VOTE CENTERS IN FUTURE ELECTIONS BEGINNING WITH THE NOVEMBER 6, 2012 PRESIDENTIAL ELECTION.
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34. CONSIDER AND TAKE APPROPRIATE ACTION ON THE APPOINTMENT OF KATHLEEN HALL TO THE DISPUTE RESOLUTION CENTER BOARD TO SERVE IMMEDIATELY UNTIL DECEMBER 31, 2013. (COMMISSIONER HUBER)
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35. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING THE REAPPOINTMENT OF BEVERLY SILAS AS THE TRAVIS COUNTY REPRESENTATIVE ON THE CAPITAL METROPOLITAN TRANSPORTATION AUTHORITY BOARD OF DIRECTORS.
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36. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING A NEW CIVIL AND FAMILY COURT HOUSE, INCLUDING BUT NOT LIMITED TO:
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1. APPOINTMENT OF A COURT HOUSE COMMITTEE TO RECOMMEND A DELIVERY METHOD AND RECEIVE UPDATE ON COMMITTEE ACTIVITIES;
2. PROPOSED MEMBERSHIP FOR A SECOND COMMUNITY ADVISORY COMMITTEE; AND
3. OTHER RELATED ISSUES.

EXECUTIVE SESSION ITEMS

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Note 1 Gov't Code Ann 551.071, Consultation with Attorney
Note 2 Gov't Code Ann 551.072, Real Property
Note 3 Gov't Code Ann 551.074, Personnel Matters
Note 4 Gov't Code Ann 551.076, Security
Note 5 Gov't Code Ann 551.087, Economic Development Negotiations

The Commissioners Court will consider the following items in Executive Session. The Commissioners Court may also consider any other matter posted on the agenda if there are issues that require consideration in Executive Session and the Commissioners Court announces that the item will be considered during Executive Session.

37. RECEIVE LEGAL BRIEFING AND TAKE APPROPRIATE ACTION REGARDING A PROPOSAL TO PURCHASE CERTAIN OPEN SPACE LAND NEAR GILLELAND CREEK IN PRECINCT ONE AND A DRAFT DEVELOPMENT AGREEMENT WITH TXI AND THE CITY OF AUSTIN. 1 AND 2

38. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING CIRCUIT OF THE AMERICAS AND FORMULA ONE, INCLUDING BUT NOT LIMITED TO THE FOLLOWING:

1. THE MASS GATHERINGS ACT;
2. IMPROVEMENTS TO ELROY, MCANGUS AND KELLAM ROADS;
3. PROPOSED PUBLIC SAFETY PLAN;
4. PROPOSED TRAFFIC MANAGEMENT PLAN; AND
5. OTHER RELATED ISSUES.1

39. RECEIVE BRIEFING FROM COUNTY ATTORNEY AND TAKE APPROPRIATE ACTION REGARDING PROCEDURAL STEPS FOLLOWING EMPLOYMENT ACTION CONCERNING MARY MORAN. 1

CONSENT ITEMS

C1. RECEIVE BIDS FROM COUNTY PURCHASING AGENT.

C2. APPROVE PAYMENT OF CLAIMS AND AUTHORIZE COUNTY TREASURER TO INVEST COUNTY FUNDS.

C3. APPROVE THE COMMISSIONERS COURT MINUTES FOR THE VOTING SESSIONS OF APRIL 17 AND 24 AND MAY 1, 2012.
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ADDED ITEMS

A1. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING TRAVIS COUNTY SEAL FOR NEW COMMISSIONERS COURTROOM.
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ADJOURN

AGENDA
TRAVIS COUNTY BEE CAVE ROAD DISTRICT NO. 1 (GALLERIA)
VOTING SESSION

TUESDAY, MAY 22, 2012, AT 1:30 P.M. OR
UPON ADJOURNMENT OR RECESS OF COMMISSIONERS COURT
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1. APPROVE PAYMENT OF CLAIMS AND AUTHORIZE COUNTY TREASURER TO INVEST ROAD DISTRICT FUNDS.

2. APPROVE THE BEE CAVE ROAD DISTRICT NO. 1 MINUTES FOR THE VOTING SESSION OF APRIL 24, 2012.
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ADJOURN

AGENDA
TRAVIS COUNTY COMMISSIONERS COURT
SPECIAL VOTING SESSION

314 W. 11TH STREET, COMMISSIONERS COURTROOM, 1ST FLOOR
AUSTIN, TEXAS 78701
FRIDAY, MAY 25, 2012, AT 1:30 P.M.

1. APPROVE PAYMENT OF CLAIMS FOR CLOSE OF SUNGARD H.T.E. FINANCIAL SYSTEM.

ADJOURN

STAR FLIGHT OPEN HOUSE TO CELEBRATE NATIONAL EMS WEEK

7800 OLD MANOR ROAD, AUSTIN TX 78724
WEDNESDAY, MAY 23, 2012, 3:00 P.M. TO 8:00 P.M.

A QUORUM OF THE COMMISSIONERS COURT MAY ATTEND

TRAVIS COUNTY COMMISSIONERS COURT
PUBLIC HEARING

314 W. 11TH STREET, COMMISSIONERS COURTROOM, 1ST FLOOR
AUSTIN, TEXAS 78701
TUESDAY, JUNE 5, 2012, AT 9:00 A.M.

PUBLIC HEARING TO RECEIVE COMMENTS REGARDING APPLICATION FOR MASS GATHERINGS PERMIT BY CIRCUIT OF THE AMERICAS AND FORMULA ONE.