Travis County Commissioners Court
Voting Session Agenda
Tuesday, August 21, 2012
This web page version is derived from a manual conversion of the official document of record for the convenience of the user. Travis County has posted this notice and agenda in good faith, in compliance with Government Code section 551.056. Please note that, in the event of a technical problem beyond the county's control that prevents the county from posting here or that results in an erroneous posting, notice of this meeting and agenda posted at the courthouse remains valid.
Video and text from this meeting will be made available on the County Clerk's new website
SPECIAL NOTE:
TRAVIS COUNTY COMMISSIONERS COURT IS NOW LOCATED AT 700 LAVACA ST. HOWEVER, PLEASE REVIEW FUTURE AGENDAS CAREFULLY FOR MEETING LOCATION FOR BUDGET AND TAX RATE ITEMS.
PUBLIC HEARINGS
1. RECEIVE COMMENTS ON FISCAL YEAR 2013 TRAVIS COUNTY DISTRICT CLERK’S RECORDS MANAGEMENT PLAN. (ACTION ITEM #24)
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2. RECEIVE COMMENTS REGARDING THE ANNUAL WRITTEN PLANS FOR THE 0108 (028) RECORDS MANAGEMENT PRESERVATION FUND AND 0129 (057) COUNTY CLERK'S RECORDS ARCHIVAL FUND. (ACTION ITEM #25)
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3. RECEIVE COMMENTS REGARDING FEE INCREASE PROPOSALS FOR THE USE OF THE MYPERMITNOW WEB-BASED PERMITTING APPLICATION BY THE TRANSPORTATION AND NATURAL RESOURCES DEPARTMENT AND TRAVIS COUNTY FIRE MARSHAL’S OFFICE. (ACTION ITEM #11)
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CITIZENS COMMUNICATION
CONSENT ITEMS
(SEE LIST OF CONSENT ITEMS)
RESOLUTIONS AND PROCLAMATIONS
4. CONSIDER AND TAKE APPROPRIATE ACTION ON PROCLAMATION RECOGNIZING SUSAN SPATARO, COUNTY AUDITOR, UPON HER RETIREMENT AFTER 24 YEARS OF DEDICATED SERVICE.
SPECIAL ITEM
5. CONSIDER AND TAKE APPROPRIATE ACTION ON AN ORDER CONCERNING OUTDOOR BURNING IN THE UNINCORPORATED AREAS OF TRAVIS COUNTY.
PURCHASING OFFICE ITEMS
6. DECLARE CERTAIN ITEMS SURPLUS PROPERTY AND SELL AT PUBLIC AUCTION, PURSUANT TO SECTION 263.151.
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7. APPROVE SERVICES AGREEMENT FOR SOFTWARE PRODUCT DEMONSTRATION TO THE PRODUCER, COPSYNC, INC., AND AUTHORIZE THE PURCHASING AGENT TO SIGN THE AGREEMENT.
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8. APPROVE ORDER EXEMPTING THE PURCHASE OF ZUMRO AIR SHELTERS FROM PROGRESSIVE EMERGENCY PRODUCTS FROM THE COMPETITIVE PROCUREMENT PROCESS PURSUANT TO SECTION 262.024(A)(2) OF THE COUNTY PURCHASING ACT.
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9. APPROVE ORDER EXEMPTING THE PURCHASE OF TREE REMOVAL AND PRUNING SERVICES AT WEBBERVILLE PARK FROM DAVEY TREE EXPERT CO. FROM THE COMPETITIVE PROCUREMENT PROCESS, PURSUANT TO SECTION 262.024(A)(2) OF THE COUNTY PURCHASING ACT.
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10. APPROVE CONTRACT AWARD FOR IMAGING AND DOCUMENT MANAGEMENT SYSTEM, CONTRACT NO. 4400001068, TO THE HIGHEST QUALIFIED RESPONDENT, IMAGE SOFT, INC.
TRANSPORTATION AND NATURAL RESOURCES ITEMS
11. CONSIDER AND TAKE APPROPRIATE ACTION ON FEE INCREASE PROPOSALS FOR THE USE OF THE MYPERMITNOW WEB-BASED PERMITTING APPLICATION BY:
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- THE TRANSPORTATION AND NATURAL RESOURCES DEPARTMENT; AND
- THE FIRE MARSHAL'S OFFICE.
12. CONSIDER AND TAKE APPROPRIATE ACTION ON THE FOLLOWING:
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- BRIEFING ON REGIONAL TRANSPORTATION PARTNERSHIP FUNDING MECHANISMS; AND
- THE LAZY NINE MUNICIPAL UTILITY DISTRICT NO 1A'S APPLICATION FOR APPROVAL OF ROAD POWERS.
13. CONSIDER AND TAKE APPROPRIATE ACTION ON A CASH SECURITY AGREEMENT WITH GEHAN HOMES LTD. FOR SIDEWALK FISCAL FOR STEINER RANCH PHASE 1 SECTION 10E LOTS 1-2 BLOCK B, IN PRECINCT TWO. (COMMISSIONER ECKHARDT)
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PLANNING AND BUDGET DEPT. ITEMS
14. CONSIDER AND TAKE APPROPRIATE ACTION ON BUDGET AMENDMENTS, TRANSFERS AND DISCUSSION ITEMS.
15. REVIEW AND APPROVE REQUESTS REGARDING GRANT PROGRAMS, APPLICATIONS, CONTRACTS AND PERMISSIONS TO CONTINUE:
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- RATIFICATION OF AN AMENDED APPLICATION TO THE OFFICE OF THE GOVERNOR, CRIMINAL JUSTICE DIVISION, TO RECEIVE UNITED STATES DEPARTMENT OF JUSTICE ONE-TIME RESOURCES FOR A COMMAND AND SUPPORT VESSEL FOR THE LAKE TRAVIS PATROL UNIT OF THE TRAVIS COUNTY SHERIFFS OFFICE;
- ANNUAL CONTRACT WITH THE OFFICE OF ATTORNEY GENERAL TO CONTINUE THE VICTIM COORDINATOR AND LIAISON GRANT PROGRAM IN THE DISTRICT ATTORNEY'S OFFICE;
- ANNUAL CONTRACT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION TO CONTINUE THE UNDERAGE DRINKING PREVENTION PROGRAM IN THE COUNTY ATTORNEY'S OFFICE; AND
- PERMISSION TO CONTINUE THE FAMILY VIOLENCE ACCELERATED PROSECUTION PROGRAM IN THE COUNTY ATTORNEY'S OFFICE UNTIL A FORTHCOMING AGREEMENT IS FULLY EXECUTED.
16. REVIEW AND APPROVE THE IMMEDIATE RELEASE OF REIMBURSEMENT PAYMENT TO UNITED HEALTH CARE FOR CLAIMS PAID FOR PARTICIPANTS IN THE TRAVIS COUNTY EMPLOYEE HEALTH CARE FUND FOR PAYMENT OF $1,381,884.98 FOR THE PERIOD OF AUGUST 3 TO AUGUST 9, 2012.
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17. CONSIDER AND TAKE APPROPRIATE ACTION ON PROPOSED ROUTINE PERSONNEL AMENDMENTS.
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18. CONSIDER AND TAKE APPROPRIATE ACTION ON DRAFT NEWSPAPER ADVERTISEMENTS, INCLUDING:
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- PUBLIC HEARING AT 314 WEST 11TH STREET, GRANGER BUILDING, AUSTIN, TEXAS ON SEPTEMBER 25, 2012 REGARDING THE PROPOSED FISCAL YEAR 2013 TRAVIS COUNTY BUDGET;
- NOTICE OF PUBLIC HEARINGS ON TAX INCREASE AT 700 LAVACA STREET, AUSTIN, TEXAS ON SEPTEMBER 11 AND 14, 2012; AND
- NOTICE OF VOTE ON TAX RATE AT 314 WEST 11TH STREET, GRANGER BUILDING, AUSTIN, TEXAS ON SEPTEMBER 25, 2012.
19. IN ACCORDANCE WITH THE TRAVIS COUNTY POLICIES, PROCEDURES AND REGULATIONS MANUAL, SECTIONS 10.043 HOLIDAYS AND 10.044 PERSONAL HOLIDAYS, RESPECTIVELY, DISCUSS AND APPROVE HOLIDAYS EFFECTIVE OCTOBER 1, 2012 THROUGH DECEMBER 31, 2013.
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20. RECEIVE AND TAKE APPROPRIATE ACTION ON RESULTS OF A COUNTY EMPLOYEE SURVEY REGARDING CAFETERIA SERVICES AT THE NED GRANGER BUILDING.
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21. RECEIVE UPDATE AND TAKE APPROPRIATE ACTION REGARDING THE 700 LAVACA BUILDING CAFETERIA.
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JUSTICE AND PUBLIC SAFETY ITEMS
22. CONSIDER AND TAKE APPROPRIATE ACTION TO TERMINATE THE INTERLOCAL AGREEMENT WITH THE LOWER COLORADO RIVER AUTHORITY AND MUTUAL AID AGREEMENTS WITH THE CAPITAL AREA COUNCIL OF GOVERNMENTS AND OTHER JURISDICTIONS AND USE THE STATE MUTUAL AID AGREEMENT TO REQUEST AND/OR PROVIDE ASSISTANCE.
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23. CONSIDER AND TAKE APPROPRIATE ACTION ON AUTHORIZING THE TRAVIS COUNTY EMERGENCY MANAGEMENT COORDINATOR TO SIGN THE FIRE MITIGATION ASSISTANCE GRANT PROJECT WORKSHEETS SUBMITTED BY THE FEDERAL EMERGENCY MANAGEMENT AGENCY FOR THE HODDE LANE, STEINER RANCH AND PEDERNALES FIRES.
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OTHER ITEMS
24. CONSIDER AND TAKE APPROPRIATE ACTION ON FISCAL YEAR 2013 DISTRICT CLERK’S RECORDS MANAGEMENT PLAN.
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25. CONSIDER AND TAKE APPROPRIATE ACTION TO APPROVE THE ANNUAL WRITTEN PLANS FOR THE 0108 (028) RECORDS MANAGEMENT PRESERVATION FUND AND 0129 (057) COUNTY CLERK'S RECORDS ARCHIVAL FUND.
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26. CONSIDER AND TAKE APPROPRIATE ACTION REGARDING A STATUS REPORT FROM THE COUNTY AUDITOR ON ISSUES REGARDING THE OFFICE AND THE FINANCIAL CONDITION OF THE COUNTY, INCLUDING UPDATES AND INFORMATION ON PROJECTS, COMMITTEES, OFFICE ACTIVITIES AND ANY OTHER ISSUES POTENTIALLY AFFECTED BY HER TRANSITION FROM OFFICE.
27. RECEIVE BRIEFING AND TAKE APPROPRIATE ACTION ON COUNTY JUDGE’S DUTY TO CALL THE NOVEMBER 6, 2012 ELECTION AS REQUIRED BY SECTION 3.004 OF THE ELECTION CODE.
EXECUTIVE SESSION ITEMS
Note 1 Gov’t Code Ann 551.071, Consultation with Attorney
Note 2 Gov’t Code Ann 551.072, Real Property
Note 3 Gov’t Code Ann 551.074, Personnel Matters
Note 4 Gov’t Code Ann 551.076, Security
Note 5 Gov’t Code Ann 551.087, Economic Development Negotiations
The Commissioners Court will consider the following items in Executive Session. The Commissioners Court may also consider any other matter posted on the agenda if there are issues that require consideration in Executive Session and the Commissioners Court announces that the item will be considered during Executive Session.
28. RECEIVE BRIEFING FROM COUNTY ATTORNEY AND TAKE APPROPRIATE ACTION CONCERNING WHETHER TO FILE SUIT AGAINST STEFFON BANKS TO RECOVER DAMAGES TO A COUNTY-OWNED GUARDRAIL. 1
29. RECEIVE BRIEFING FROM COUNTY ATTORNEY AND TAKE APPROPRIATE ACTION REGARDING WHETHER TO APPEAL FEMA’S DECISION PERTAINING TO TRAVIS COUNTY’S APPLICATIONS FOR FINANCIAL ASSISTANCE UNDER THE FIRE MANAGEMENT ASSISTANCE GRANTS NOS. 2957, 2959 AND 2960. 1
30. CONSIDER AND TAKE APPROPRIATE ACTION ON A COUNTER-OFFER RECEIVED BY TRAVIS COUNTY FROM RODNEY DEAN GROBOWSKY AND JON DAVID GROBOWSKY FOR SALE OF VARIOUS PARCELS OF PROPERTY NEEDED FOR RIGHT-OF-WAY AND ASSOCIATED EASEMENTS, AND REQUIRED FOR TRANSPORTATION-RELATED IMPROVEMENTS PLANNED AS PART OF THE SLAUGHTER LANE (EAST) ROADWAY IMPROVEMENT PROJECT IN
PRECINCT FOUR. (COMMISSIONER GÓMEZ) 2
31. CONSIDER AND TAKE APPROPRIATE ACTION TO ACQUIRE A CONSERVATION EASEMENT IN EASTERN TRAVIS COUNTY, AS PART OF THE 2011 BOND PROGRAM IN PRECINCT ONE. (COMMISSIONER DAVIS) 1 AND 2
32. RECEIVE BRIEFING FROM COUNTY ATTORNEY AND TAKE APPROPRIATE ACTION REGARDING SUSAN ROEHM CLAIM. 1
33. RECEIVE BRIEFING AND TAKE APPROPRIATE ACTION REGARDING CIRCUIT OF THE AMERICAS AND FORMULA ONE. 1
34. CONSIDER AND TAKE APPROPRIATE ACTION ON ECONOMIC DEVELOPMENT AGREEMENT WITH AUSTIN EXECUTIVE AIRPORT. 5
35. RECEIVE BRIEFING FROM COUNTY ATTORNEY AND TAKE APPROPRIATE ACTION REGARDING MICHAEL CARGILL V. JAIME ADAN BALLESTEROS ET AL.; CAUSE NO. D-1-GN-12-002377, INCLUDING WHETHER TO AUTHORIZE COUNTY ATTORNEY TO HIRE OUTSIDE COUNSEL. 1
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36. CONSIDER AND TAKE APPROPRIATE ACTION ON ANNUAL GRANT CONTRACT WITH THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS TO CONTINUE THE COMPREHENSIVE ENERGY ASSISTANCE PROGRAM MANAGED BY HEALTH AND HUMAN SERVICES. 1
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CONSENT ITEMS
C1. RECEIVE BIDS FROM COUNTY PURCHASING AGENT.
C2. APPROVE PAYMENT OF CLAIMS AND AUTHORIZE COUNTY TREASURER TO INVEST COUNTY FUNDS.
C3. APPROVE THE COMMISSIONERS COURT MINUTES FOR THE VOTING SESSIONS OF JULY 10, 17, 24 AND 31, 2012.
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AGENDA
NORTHWEST TRAVIS COUNTY ROAD DISTRICT NO. 3 (GOLDEN TRIANGLE)
VOTING SESSION
TUESDAY, AUGUST 21, 2012, AT 1:30 P.M. OR
UPON ADJOURNMENT OR RECESS OF COMMISSIONERS COURT
1. APPROVE THE NORTHWEST TRAVIS COUNTY ROAD DISTRICT NO. 3 MINUTES FOR THE VOTING SESSIONS OF JULY 10 AND 24, 2012.
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AGENDA
TRAVIS COUNTY BEE CAVE ROAD DISTRICT NO. 1 (GALLERIA)
VOTING SESSION
TUESDAY, AUGUST 21, 2012, AT 1:30 P.M. OR
UPON ADJOURNMENT OR RECESS OF COMMISSIONERS COURT
1. APPROVE THE BEE CAVE ROAD DISTRICT NO. 1 MINUTES FOR THE VOTING SESSIONS OF JULY 10 AND 24, 2012.
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TRAVIS COUNTY COMPREHENSIVE PLAN SUB-COMMITTEE MEETING
TRAVIS COUNTY ADMINISTRATION BUILDING
700 LAVACA, 1ST FLOOR MULTIFUNCTION ROOM A
THURSDAY, AUGUST 23, 2012, 3:30 P.M.
A QUORUM OF THE COMMISSIONERS COURT MAY ATTEND
