Travis County Commissioners Court
July 28, 2009,
Item 2
2.
consider and take appropriate action on contract modification no.
5 to contract no.
ps050216mb, hok, for professional consulting services for Travis County correctional complex design-build project.
>> good morning, judge, Commissioners, cyd grimes county purchasing agent.
with me is ken
>> [indiscernible] design build project at del valle.
this modification extends our contract with hok, who if you will recall it was the -- the firm that we hired to oversee the project and help with the design.
and -- because we have extended that project out to sent 30th of '09, there's an increased cost from them of $45,226 to continue overseeing the -- the construction until -- until we're done.
in addition to oversight and monitoring, in fact they have a full-time person on the project each day?
>> that is correct, judge.
>> okay.
we are extending the contract two months to complete construction.
our contract with them needs an additional two months, also.
>> correct.
>> or we can do without them, which is not recommended I take it.
>> that's not recommended.
they are really very helpful out there.
>> okay.
questions?
>> my question, I don't have a full history on this project, I don't doubt the need to have this oversight, but we've had delays and delays, we answer that it that there will be -- there will be additional delays after this, keeps extending the cost of this project and I'm just curious if we feel like this -- if we're getting pretty close to closure on this project.
>> yes, Commissioner, we are getting real close to closure.
we are 99% out there right now.
so I -- I don't anticipate any -- you know, extensive delays.
there are -- the current contract completion date is scheduled for August 24th.
it's the opinion of -- although faulkner says that they will meet that deadline, members of the facilities management and hok team aren't fully convinced of that, but we don't anticipate a very
>> [indiscernible] delay beyond sent.
september, we believe they will be able to get done.
they are within striking distance of getting the project finished.
>> one of the delays that we had, one of the contractors that was doing some of the security work, we had issues with, so that was a delay.we had to get a new contractor in there.
it took some time to sort out that.
that was part of the delay.
>> what's the source of funding for this -- for this amount?
>> it's within the project budget for the overall project.
>> okay.
let me ask this another way then.
>> what contingency did we budget, how of that is left.
>> the total contingency that we budgeted for the project is just under two million.
a significant portion of that still remains, we have used very little of the contingency.
>> this money would come from the contingency?
>> um ...
>> or do you all have secret funding in facilities that we don't know about?
>> well, we have a budget item in there before this, for the administrative costs.
>> okay.
>> and -- we are slightly over the original amount, just for administrative costs within the overall project, I would say, yes, this amount is coming out of the contingency.
>> what's the contingency, roughly 3 sners.
>> yes, it was 3%.
it was just under 2 million originally.
of that contingency, we used -- we used a little over 28,000, maybe under 29,000 for one of the change orders to -- to faulkner.
other than that, this is the only other amount that has -- that has come out of the contingency.
>> any more questions?
>> move approval.
>> discussion?
all in favor?
that passes by unanimous vote.
>> abstain on this one, judge.
>> Commissioner Davis abstains.
the rest of the court approves it.
>> thank you.
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Last Modified:
Tuesday, July 28, 2009 2:31 PM