Travis County Commissioners Court
April 21, 2009,
Item 9
next is item no.9.
9.
approve modification no.
11 to contract no.
07k00254rv, stewart builders, ltd., for construction of new buildings for the transportation and natural resources eastside service center.
>> good morning, purchasing.
Commissioner Eckhardt you had a question on this item that you wanted to discuss?
>> I did.
my question is that it's difficult for me to tell from the backup how this particular contract fits into the overall budget and where we are with the budget.
>> okay.
good morning, roger el khoury, director of facility management department.
these are -- these are the items for 3258, it's a result of an inspection, inspection of the project is complete and those are the additional item that requested by the fire marshal.
which are 12 -- 12 emergency batteries.
and also -- also two fire
>> [indiscernible] that's why we bring it back.
we ask the contractor who finished the project to install these items and bring it back to the court.
it's within our budget, yes.
>> so the $5,119,455 spend on this contract is within the budget line items of this project.
>> > line item approve budget.
>> we are still within budget for the original expectation for how much this project would cost?
>> again approve budget and the modification to this budget, yes.
>> to this contract.
I’m asking for the budget for the contract for the entire project.
we don't have project codes for the budget.
for the budgeted items, do we?
>> yes.
>> we do.
>> we have -- well, we have -- we have project codes which are assigned through -- through facilities management along with the auditor's office.
I think what you are asking about Commissioner is the overall project budget.
for example, on a construction project, the overall budget could include design, the construction, the contingency, permitting fees and all of that.
so I think in that light we are still within that budget.
specifically, now to the construction budget itself, I don't want to speak for mr. Roger el khoury, but still within the construction budget of what 5% or 3% contingency that you put on top of that for change orders.
>> sometimes I think to answer the question on that, yes we are within the budget on that construction item.
>> is there a way that we could include -- we could include the -- the adopted budget at -- in terms of line items with the backup so that we could actually see how the project is getting funded out?
>> I think we can work on that, sure.
>> we could ask the departments when they submit -- when we initially have a project, from the bidding phase, we do know what the budget is.
it's typically asked a lot of times in the prebid what's the budget.
bipartisan tale give them a range.
once the contract is -- we can take on the executive summary, I will talk to cyd, purchasing agent, about adding a line to our executive summary that is construction budget.
>> [indiscernible]
>> I understand in most cases the modification is just because you are phasing the implementation with a particular contractor and therefore modifying.
it just struck me since it's modification number 10 the last one was exceeded the 25% threshold it just made me pause for a moment.
okay, 5 million.
>> okay.
>> exceeded the -- the 25% of the -- of the change order number for the Commissioner, added the two -- the two buildings, and the
>> [indiscernible] public assembly building which is in the 1,224, which was clearly over the --
>> [indiscernible] original construction.
so after that, you have to spend one penny on the modification to that particular contractor, we would have to come back to the court.
>> of course, I understand that.
that's why I’m saying because modification number 4 exceeded 25% and so all the six subsequent modifications therefore had to come to court it just occurred to me it would be nice if -- if we could have a little more transparency in the backup, it doesn't speak to me modification number 10, but everything is okay.
>> [laughter]
>> right.
we will work on that Commissioner.
>> all right.
>> let's move approval.
>> second?
all those in favor?
>> thank you.
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Last Modified:
Tuesday, April 21, 2009 4:11 PM