Travis County Commissioners Court
April 26, 2005
Item 11
11. Receive and take appropriate action on national institute of corrections report regarding a local system assessment of the Travis County criminal justice system.
>> something morning, mike trimble criminal justice coordinator/interim emergency services coordinator. Just wanted to briefly go over the -- the local system assessment that the national institute of corrections provided to Travis County in March of 2003. They had a consultant team come down and meet with several officials and department heads in our criminal justice system. And they did some analyses of some of the trends in our jail population. And they also did some just general criminal justice system statistics analysis. And then they presented those findings to the jail overcrowding task force on March 23rd. The purpose of this was to really look at how our local criminal justice system works together, looking at our jail overcrowding task force and how it works and things that we can do perhaps to improve the way we look at the jail population and ourselves and the system as a whole. And what they did is they provided a report of? Of their -- of some of their findings and recommendations, there was a lot of good news, there was some things that they found that we could perhaps improve on. For one thing the fact that we have a jail overcrowding task force and the fact that we have a criminal justice planning department puts us way ahead of the game of several other jurisdictions around the country. They noted that as a very positive thing. We have been very proactive in trying to address some of our jail overcrowding issues. They gave us cued kudos for that. One of the areas they noted we could move from here, now that we have this jail overcrowding task force, we have been somewhat reactive to the crises that we've had over the last couple of years, but we can look at having a more sustained planning effort and coordination effort and dealing more at the policy planning level and keeping the -- finding ways to keep the criminal justice system officials and stakeholders engaged so we are not just focused on an immediate crisis. Real briefly i'll go over some of the recommendations that they have.
>> as I mentioned we tends to be more reactive on the crisis, we can make a shift to more policy planning at that level. They mentioned that we should broaden our scope to other parts of the criminal justice system, not just the jail population. One of the strengths of the jail overcrowding task force they noted is that we are bringing a lot of stakeholders together and we work on issues and using that type of momentum to work across the system to see what other areas we teed to look at. The -- we need to look at. The handout that I gave to you right now, I wanted to show you real quickly one of the overheads that they have shown us. The first one is the seven key criminal justice decision points. What they have noted is that we look at a lot of different data and information that the jail overcrowding task force, if you have ever been to one of them we know that, we get a stack of data, what they have mentioned is that it would be more effective to look around key decision points in the criminal justice system, not just with the data but also some of our planning and decision making. The seven of them right there, arrest, detain pretrial, prosecute, really focusing on these are key areas that can tell us what's happening in the system. One of the recommendations was to start organizing our data and our planning efforts around some of these key decision points. They also recommended that we change our name from the jail overcrowding task force to criminal justice coordinating committee. There by noting we have more of a sustained coordinating effort, not just a reactive mode to dealing with the jail overcrowding crisis. This would body better for us in trying to be proactive and from planning standpoint. They also noted again trying to develop some ways to do our data analysis around those decision points. That's something that my department and I are looking at very closely as well as the sheriff's office and other folks in the jail overcrowding task force. And one of the other key things that they noted is that -- I知 not sure that I have to tell you this, is that there's a limited range of options other than jail. Alternative sanctions. What they notice, there are some tools take we can use to kind of lay those things out. But also that just that we should explore some of those options, I know that you showed a lot of leadership in that and setting some of your priorities for this budget process. And so we will continue to look at those. They also noted that we could probably look at how we educate the public about our justice system and our jail population, some of the dynamics. While that can be a very complicated thing, there's some easier ways to break that down and maybe share that with the public and get some more community involvement. And the jail overcrowding task force discussed these recommendations a little bit at our meeting last Thursday. We will continue to discuss these and seek ways in which we can implement these the best way possible. The other slide I wanted to show you was the second part of that handout that I just gave to you. It just gives a brief schematic on how the criminal justice coordinating committee has been set up in another jurisdiction, jefferson county, which is one of the counties, one of the consultants came from. And it shows how that structured to where really the key officials and department heads, the decision makers in the criminal justice system really make up the coordinating committee with the criminal justice planning entity really be staffed and following their direction to see what other information and what other actions need to be taken, then having specific subcommittees focusing on key areas. To kind of tying back into that. It would probably meet less frequently, everything is meeting to death. So that was one of the things noted. But this would be maybe more effective policy planning schematic. And again we'll be discussing these more in the jail overcrowding task force to see how best we can implement.
>> michael, I did notice related to the public education piece, it seemed to more focused that somehow that information needs to get to the public as opposed to somehow the public gets involved with the information. I know that we have been getting some interesting feed back and raising of eyebrows from our bond committee for example. When they see the information presented to them, they have the ability to ask questions. Certainly another one I go to, the optimists, different services organization, I ask folks to guess how many people are in the Travis County jail, that morning, and it -- they have no clue. It ranges anything from a couple of hundred to they think it's 10,000. I mean, they really don't have any sense at all. So I知 just wondering, certainly we have the questions come up with the chamber of commerce and others who are trying to take a focused look at our budget and say where is the money all going? And this is such a big piece of it. How can we get that interaction as opposed to simply throwing information at somebody. It seems like interaction is what's really very helpful. I know that you have your citizens academy, that's helpful with people kind of [indiscernible] I知 trying to think of other ways because when people see it and interact with it, it gives them a different perspective as to the kind of unfunded man dates that we are dealing with here.
>> all right. Hi, david blade with the sheriff's office. I agree Commissioner. We david balagia. I agree. Everyone needs to get involved. It really is a two-way street. As an example, he went to one of the c.a.n. Meetings and then we invited them to come to the jail. Come see the jail. And we had a group of about 13 or 14 that took that tour just -- just last week. And it was very informative. They -- I think they enjoyed it very much. And I agree with you, you know, I always do the same thing when I do these type of tours and say how many people do you think that we have incarcerated out here. They look around and say, well, 300. You are like well, try 2,000 out here at del valle. Really, we being the sheriff's office, we need to get more involved, we need to go to these type of meetings and venues and invite the people into our house and -- and give them an education that way and hopefully they will -- they will want to participate. And the -- the jail overcrowding task force, which will I guess name will get changed to the -- to the criminal justice coordinating committee, the cccc, another acronym, you know, we do need to probably invite, you know, prominent members of the public to come in and sit with us and help us brainstorm and how do we fix some of these problems and hopefully get more people involved. So I agree it's kind of a -- you know, it's really a two-way street. We need to go to the public and engage them and try to get them to come in and see what we are doing in all aspects of criminal justice. I think that you know it's been impressive to see how all of the different officials and department heads together in the criminal justice system work on the jail overcrowding task force. I think they deserve a lot of kudos for that. I think there's been a lot of acknowledgment for it's not just the sheriff's responsibility when we have jail overcrowding issues. That's we value acknowledged in the jail overcrowding task force. I think being able to like you said move that communication out to the public and raise awareness there about how our system works, a little bit about what the jail is for. The consultants recommended there's a really good video, talking about the jail in our community, used as communication tool with community members to talk about the basic purposes for a jail, I used that type of information to communicate with the bond committee. I think there's opportunities there to see can we do community forums, get community involvement in the task force, find ways to tie them into it, raise awareness about how things basically work and some of the challenges that we have.
>> there are organizations that are also looking for speakers as well. So maybe dove tail that speaker with the -- with what the citizens bond committee is doing so they will be informed about recommendations that the bond committee will make eventually.
>> absolutely a good idea.
>> so just to kind of include more of the community. In what we are trying to do. Or what county government does.
>> right.
>> okay.
>> well, no matter what we call it, the jail overcrowding issue, is a lot more serious today than it was a year ago. I guess we need to beef up the effort to remedy the problem.
>> yes, sir. Last -- you know, last fiscal year our average was 2300, 2333 to be exact. But we haven't done too many months under 4 this year, this fiscal year. We are over 25 today. And it's a -- it's a Tuesday and so that's bad. So something is happening, we don't have a handle on it yet. We are working real hard, you know, to of course to try to figure out exactly what it is and what we need to do to fix it. And have been over the last, you know, three years. But it's really spiking right now. Our population, and that's pretty scary considering it's April. Because if it's doing this in April, then this summer the trend continues. We are -- we are going to be in bad shape. Come July and August. And you all know that.
>> so are we still trying to find out the reasons for the spike?
>> yes, sir. We -- we discussed that quite a bit at the jail overcrowding task force this last meeting. I think we came up with some ideas about why that may be happening. But again I think at this point past our initial round of initiatives that were done like the rocket docket others, we have done a lot of these things, what now. We are trying to find what those things are. I think that's why, you know, this type of initiative to structure ourselves in a way where we do have a lot of key decision makers there, talk about this stuff, where are the things that we need to focus on, we will of course continue to focus on the immediate spikes in the population, I don't know if you have any other information on that.
>> when we look at the categories of -- of, you know, pretrial felons, pretrial misdemeanors, technical violators, parole violators, you know, people sentenced to county time, when we look at all of those different categories that we report on a monthly basis to jail standards, although we can take individual day snapshots, we found that the data is the same, it doesn't change whether you are looking at it every day, every month, it pretty much stays the same. We are seeing that the percentages of those populations this year pretty much match last year. We don't have any one category that's driving our population and so this may sound very simplistic, but it's just the way it is. We have more people coming to jail. There's just more numbers. There's more of them. The d.a.'s office was saying the last time in our jotf meeting that they had a huge number of more filings, I don't remember exactly what the percentage was. But I mean it was humongous. The number of cases being filed. So we have also seen with -- with last year for every person, every person had 1.7 charges. Now every person comes to sacral, they have 2.3 charges. More people, more cases, just more work for everyone. And we are through nic's report, they have come up with a way to look at your statistics where you are looking at bed usage and we are going to run our numbers that way, so that we can report back to the da and the county attorney and say this population is driving our bed usage and so, you know, maybe it's the -- the parole or the probation violators or maybe it's burglars, I don't know. But we are going to look at that and say this is the segment of our population that's taken up all of the beds, days, you need to reduce those. If you reduce those cases you will use our population and we are trying to look at it at who is getting released, how many bed days did they use and we are trying to attack it that way to give them better information on what cases we believe are the most important ones to dispose of the quickest. If that's possible. Get them to prison, get them to probation, get them out of jail. Whatever the case may be.
>> david, if you were to -- do you know the statistic of the 2500 people that we have incarcerated today, what percentage of those people have been in our facility more than once?
>> I don't --
>> do we do recidivism with our, usually you think of the penitentiary, I mean, that's -- am I wrong there? Isn't that generally whatever you think of recidivism it really --
>> I don't, Commissioner. I look at it as people that have been in my jail --
>> I would think you would.
>> -- whether they got probation or just served a sentence and got out. If they come back, they, you know, are a repeat offender in my mind. Regardless of whether they ever to go prison or not because of the 55 to 58,000 people we book in every year, people don't realize this, but only a small percentage of those actually go to prison. It's about 8% or so go to prison. So everyone else comes in and gets out and comes back in and gets out.
>> okay. That's even more appropriate for -- for I think us to look at -- you know, these people have broken the law. And in some instances they have done things that the -- that basic everyday public says you can't do that and live free in our society. You cannot come into my home when -- when I have left and take things out of my home. I mean that's against the law. And if somebody is -- is doing this in a repeated fashion, then maybe that's where -- I guess, you know, somebody is dealing with this. You know, when we talk about well let's bring the citizens, let's let people -- I知 in full agreement because they are oftentimes that I speak and I say you just can't believe that the people that we incarcerate that we spend $60,000 a month on pharmaceutical drugs, that we spend $80,000 a month on medical, people are just, you know, they are kind of going are you serious? And so the statistics are alarming to people. Now I think that people need to understand that because then they start understanding why it costs a lot by county government but to just have people come along and say hey let me give you some ideas, heck, I can't give you any idea, I知 the Commissioner. So it frightens me whenever I bring a -- whenever I bring a group of people that start giving you ideas, you go oh, man, I mean, we can't do that or no that wouldn't work or -- so that frightens me. But I do think that statisticsally people need to understand what we do and how we do it. The point on the recidivism is unless we to me find a way to convince you that you don't want to come back and stay in our jail, that's not something that you want to do, the next time you have a choice of not going into someone's home or going into someone's home, you know, just remember, you know, what you had and what you had to deal with. I know it kind of gets me spun off in the direction of I just -- I don't think that we do enough to, you know, when we incarcerate people to say you know what this is no the a fun place. You know you can't be inhumane to people but by gosh if we don't find a way, I don't know whether that's psychology, we probably don't have enough dough to really take care of this issue but, you know, it's not -- people don't want people not locked up if they are somehow penalized. Yesterday I was with bob -- bob van's office, he was telling me frightening stories about how law enforcement really has to think long and hard whenever they stop somebody that has six warrants. That's that deal where you go it's not just one, they have got four or five infractions. You have got an officer that goes do I really take this guy in? I mean, do I leave the street and take this guy in and take a couple of hours doing this I知 not supposed to do that? Well, what have you got? Here's a guy that owes no telling how many dollars just in fines and, you know, warrant costs and all of it goes along with it. But it's frightening and disturbing to me to think you really can do things and not have to worry about -- that much about what's going to happen to you. Hey I know that's not what we need to get into today.
>> I mean those are all good questions. And concerns. And just to add on what major balagia said. One of the other things that we noted is that a lot of folks are just awaiting placement in some type of treatment program and are in the jail, too. That's another thing. We are seeing a -- a backlog of folks waiting to get in our [indiscernible] treatment programs, when they get out. I think as a consultant recommended trying to really look at our range of alternatives sanctions. They gave us some tools to do that. Hopefully it will become pretty clear to us where the big gaps are, maybe start there. I hope that we can go through that process and show the Commissioners court as well as everybody else can, these are some of the key areas that we need to be looking at. Just like major balagia mentioned with some of our analysis that they showed us, looking at the populations that are really driving the demand for jail beds. It's really going to help us to really focus on, I think it will even help us deal with some of the myths we have about our own population. We see them a lot but not big drivers of the population whereas these folks, you know, they don't make as much clamoring in the public, but they are the ones that are taking up more of jail beds. I think there's more of that in their presentation that they did. I think it's going to help us to focus on those populations. Especially those that are recidivating, that's where we need to start focusing our efforts.
>> we really, I知 sorry we are taking so much of your time. We really do need to focus on the entire population because, you know, mike is right, do you have that population that takes up your -- your beds for long periods of time, those people do drive your population, so you have to focus on them. But you can't lose sight of the people that although they may not stay a long time and drive your population, they cost a lot of money. You know, they just cost you a lot of money if -- we are researching, we are doing case studies on individual inmates to show certain impacts that they have. This is the very far end. I mean took a long time to search and find this pepper. - find this person, but we found him. After about the last six years, not quite six years he's been in jail about two and a half years. His average sentence is nine days. That's his average sentence. The longest sentence he ever got was 47 days. Two and a half years out of six years, this guy has been in jail on p.i. And over and over and over. Now that guy does not drive my adp, he doesn't drive my average daily population, but he's expensive because he comes in, gets out, comes in, gets out. That's expensive. One of the most expensive things that we do is we process people into the system. We need to answer those questions, too.
>> he owes us.
>> I was going to -- well, I guess that we need to answer those questions, too. I was going to pose that question, too. It appears to me that we really didn't have our arms fully wrapped around this issue of what's really driving the increase of jail population even though we have made trials to try to -- to try to overcome this. We are not there yet. I guess my point also is there are -- the crimes that a person may commit that may can be -- can be magistrated on a -- on a timely basis and a person does not have to spend time in jail, maybe they just need to post a bond or whatever, well, of course, whatever procedural type of situations, that's not available to the person, they may have to spend time in that jail. Which does cost exactly per day what would that -- what would that run the taxpayers now? Last time I heard it was about 45, maybe $50 a day. I don't know if it's increased. What does it cost now per day that we have to pay to house a person in a jail?
>> on the acreage per day, it's about -- on the average per day, it's about $68 per day.
>> 68.
>> the last time we looked, that's what it came out to.
>> that's gone up since the last time i've asked that question. Again. It appears to me there are situations, I really don't know, I guess this is what we are going to do is find out a lot of things according to what some of the recommendations is and as far as some of the criminal justice planning groups and all of the according to what your diagram have here, having input into that planning process. But even so, there are some things that I hate to just see us come over to another plan and yet we are still not taking care of the situation of this and things that we can do right now to -- to look toward reducing the population and even though we are still looking at this particular plan, are we still getting the magistration situation where a person is not a violent person, but they end up spending the weekend in jail because they couldn't [indiscernible] a jill or something like that. So which are the costs six to eight dollars a day you start having a multiplier effect of that, multiplying the people coming in there, that's another big cost to the taxpayers, they really aren't violent persons. What are we doing towards some of the quick fix? I mean quick fix things while we are waiting on all of these plans.
>> Commissioner --
>> what's the quick fix as far as taking care of some of these categories that aren't probationary violators or all of these other kind of things. There has to be a quick fix. Thought about a quick fix while we are waiting on the information from this here.
>> that's what the super jail calls were and the rocket dockets and the missile dockets and those are quick fixes and those are ongoing, those are things that we talk about every single month. We implement those thing, we have never stopped those things.
>> but yet the population continues to increase. The question is why is it increasing, the judge asks what's causing that spike or that increase, it just appears to me that there has to be an answer to that question. In other words we don't really know who is coming in our jails --
>> oh, no we know.
>> all right. We know who is coming in our jails. What offenses, mostly their offenses, it just appears that somewhere along the line, I know population is -- is part -- probably part of the problem as far as increasing populations here, growth in this particular region, but it just appears to be there may be some [indiscernible] somewhere. I don't know if that's the case or not. I do know that there are situations, because I heard of them, of constituents -- of situations where they are not being processed in a timely manner. And because they are -- because of the inunavailability of person to go get magistrated. So there is a -- a room for improvement.
>> oh, sure.
>> my question to you is what can we improve on the quick fix situation to reduce these numbers while we are waiting on this big fabulous plan to reveal itself and implement.
>> one of the things that I want to note you, you mentioned quick fixes, there is another initiative, we have been having trouble getting it off the ground, I think it's going to be happening pretty soon. The jail case coordinator. This would basically troubleshoot cases like you have mentioned. Folks for whatever reason are getting stuck at some point in the process, somebody needs to follow up and figure out why is it getting stuck there. Is there a piece of paper that didn't make it for this department to this department. A lot of these process issues, really do some of had that on a case-by-case basis. We've had trouble just getting some of the reports together [indiscernible] report I have to take some of the responsibility that. We need to work on getting that report back on line. As soon as we do that, I think we will be able to work with the criminal courts getting the jail case coordinator position back up. Just to mention that's one of the things that we are looking at as an immediate initiative to deal with that issue. The other thing that we mentioned seeing a lot more people coming through the front door, the d.a.'s office seeing more cases, we have seen more people come into intake. We are trying to figure out how to address that, hire volume coming through the front door and just our interchange here I really think shows clearly we have to have all of the people at the table. We need to have a.p.d., we need to have people who are doing the arrests to talk about why is that happening so where he can understand.
>> right. That's a good point that you brought up because in my mind this is a family affair. A family affair meaning that a.p.d., all of the arresting law enforcement agencies that bring folks here in -- and we accept them in our jails, I think the last percentage that I heard that a.p.d. Had about, what, 75 to 80% of the persons that are arrested housed in -- house understand that jail. Housed in that jail. So is that pretty much the same percentage or it varied? So is that pretty accurate?
>> it's about 73%.
>> 73% of the arresting persons that are in our jails are made by a.p.d. Now, I guess again my point is after those persons are arrested, do we have to -- to house them -- the process may take place. I guess again you may have brought a point up as a quick fix to see what is the big picture. In other words this person maybe has a warrant for outstanding tickets, blah blah blah blah, I don't really know what the situations are, there may be p.i.'s in this thing, maybe small offices and things like that that a person could get out on a personal bond. But again they have to wait until the process, paperwork not being in place, attorney generals not -- attorneys not being available, judges not being where they should be, visiting judges can't look at situations whereby they can't do anything because the judge that was looking at the case is not available to deal with an order. It's a whole bunch of things, a whole category of stuff out there that I think is causing some of the spikes as far as quick fix is concerned. With the quick fix we have implemented right now. I would like to see you go after some of these things where paperwork and a whole lot of other things, process, I guess we can call it process, is not being implemented the way it should be implemented to keep this population down and keep the -- keep the -- the costs, the expensive costs to have inmates in our jails.
>> we will continue to keep on looking at that. Hopefully we will have better information once we get this --
>> I don't see what's keeping us from doing it. I really don't. I really -- the numbers in my opinion, in the whole population, you said a good points, the whole population of the jail is what we are talking about. Of course looking at the population, not strictly just on the sheriff's back, but the whole population as far as responsibility of -- of all of this entire family and so -- so I知 looking forward to looking at some -- some things that we can reduce the population like right now. That we sit here this morning, to implement that quick fix, that's what I知 looking for, thank you.
>> do we believe that the -- we adopted more than a year ago, producing some of the same or similar results. Do we know rocket docket specific results, misdemeanor super docket, super jail call producing specific results for us. Are we getting results now from those initiatives that we got say a year ago?
>> we periodically get information presented like from the d.a.'s office on rocket docket and missile docket. And it does appear that they are continuing to keep down the times, you know, from case 2 disposition. You know as I think what was seen you know previously. So I think those things continue to -- to show the results that we expect to see with them. You know, that's one of the things that I think we could probably look at some additional information and make sure.
>> you think we ought to compare. Because when I remember from we feel to 18 months ago, there were periodic reports produced. That gave you the numbers for the various programs. I think we ought to see those and there was no guarantee of those numbers. Produce an impact of 100 cases monthly, now either going gone down to 75, up to 125, but I think we ought to know that. Now, back to this agenda item. You prepared for us a draft letter of appreciation to the individuals who came down to help us. You've had a chance to look at that letter, I do think it's important for something signed by the entire court to be sent.
>> move approval.
>> second.
>> discussion? All in favor? That passes by unanimous vote. With Commissioner Davis temporarily away from the dais.
>> one more quick question about this item.
>> okay.
>> major, when was the last time we did that recal laying of what is the -- recalculation of what is the per day cost to us, based on our personnel, based on health insurance, lock, stock and barrel in terms of what it costs us because -- because just flat out math did it cost $68 a day and we have outsourced contracts with other counties where it is less expensive related to their expenses of their law enforcement officers at $40 a day, why would we not be looking at some strategic anybody with more than 30 days of county time to be served, meaning it's post adjudication, at least 30, so you are not having somebody go away and immediately come back, but why wouldn't we be looking at shipping everybody with 30 or more days to serve at $40 a day rather than $68 a day. I think it begs the question.
>> it's not 40.
>> that's our contract, Gerald. 40, locked down.
>> for how long?
>> it's.
>> it's renewed annually. It is still 40. With limestone, they did pretty good business, they don't have a lot of space. But -- let me see. You had two questions, i'll try to answer them real quickly. The last time we looked at the cost per day, I think it was about a year ago. And i'll get back with p.b.o. And ask them to update that. I really don't think it will change much. But we will ask them to update it. Then the second question was why wouldn't we spend some people out of county. If it results in a situation where we can close the building.
>> that's exactly --
>> that allows us then to not staff it on overtime or otherwise.
>> right.
>> then you are absolutely right that would make sense to do it and, you know, we have a formula that says once you get to this number it would be probably a good idea to do that. If you are at this number we shouldn't do it.
>> you are kind of flirting around 2600 in terms of your numbers. And the other thing is it's -- it's way too social in terms of some of the tanks that I remember out there of everybody knows everybody. If people get shipped out, no longer you get to go to jail with your friends, you know, it kind of breaks up the -- the friendly aspect of it, I知 trying to go to a nicer place than Gerald's suggestion they need to move a rock and move it back at the end of the day. It gets to same thing of jail ought not to be a pleasant place to be. And it may not be so pleasant if you are being shipped off to limestone county have a nice day, see you when your time is up.
>> back to this item. I recommend that we take this specific recommendations in here, present them to the -- to the jail overcrowding task force, including the new name, and then the community council, get responses from them, and then bring it back to the Commissioners court and then let's do one. It seems to me that this is the best action that we can take. Now, anything directly on point that we must discuss today? Can we just have that as directions from Commissioners court and we will respond to -- specifically to an agenda item that railroads additional action. Thank you all very much, we will sign this letter to go to nic again, they provide that the -- the debt service free of charge, they picked up the staffing costs, all of the expense, travel, home, right?
>> right.
>> and were really pleasant to work with. Brought and -- brought incredible expertise. One of the gentleman was he semi retired or just came out of retirement.
>> semi retired.
>> he had been with the nic for 25 or 30 years.
>> yeah, he's been in the criminal justice planning business for quite a long time.
>> and had looked at facilities nationwide. So --
>> they were great to work with.
>> yeah.
>> cool.
>> great.
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Last Modified:
Wednesday, April 27, 2005 7:40 AM