Travis County Commissioners Court
September 28, 2004
Item 59
59, consider and take appropriate action on notification from secretary of
state of help america vote act, hava, award. That came to my office in an
agenda item because several actions need to be taken. I can notify the secretary
of state to communicate with you rather than the county judge, right?
>> absolutely. I would be happy to handle it.
>> there's a mass word that you need to -- pass word that
you need to access information. With no objection from the court, I will do
that. The other thing is there's certain work to be done in order to guarantee
receipt of the award and normally your office does that too.
>> correct. I've already started that. I’m partly into the
grant application process and almost finished with the write-up p.b.o. Has
asked us to do for their rules for grants. And we're pooling together all
the budget numbers. We should be able to pull this together pretty quickly.
I would love to have it done by the end of the month. We're trying.
>> okay.
>> dana, I was a tad confused in terms of the letter that
came in from secretary conner, when it's a reimbursement, it just comes back
to the general fund because the language seemed to be saying, well, these
categories can be spent prospectively on stuff and what if eve already spent.
Are there in terms of it just goes into the general fund, been here, done
this, and leaves it to the discretion of the Commissioners court to decide
how those dollars are being spent?
>> yes, and my obligation will to be prove to the secretary
of state this was the budget we used for those categories of items and it
will be probably be in excess tore every category. So you are looking at 100%
reimbursement. That does raise one more issue and that is I have to tell the
sebg stare of state to direct deposit the funds into. I’m going to need to
know what account number you need me to use.
>> we can get with p.b.o. And -- within the next couple of
days.
>> a lot of these dollars are fixing to go towards the hospital
district and it's like I wanted to make sure we can do this, right?
>> we have a deposit slip right here. [laughter]
>> would you mind drafting an appropriate letter to be sent
to the secretary of state where the Commissioners court basically designates
you as the county contact person? And authorize me to sign that letter, send
it over there. Seems like an unnecessary loop for it to come to me and then
I contact --
>> happy to take care of the letter.
>> it is not a small amount of money. There are three different
categories and they add up to $1,532,731. That is a lot of money.
>> 1.5 million.
>> $1.5 million.
>> yes, we're excited.
>> how much of this -- notify the secretary of state to authorize
the county clerk to deal with the hava award issues for the Commissioners
court.
>> do we need the --
>> our office is in the early stages of working with this
grant. And before we say the money is going to go to the general fund, we
believe some of the expense were paid out of capital money. So if that is
the case, the money may have to go back against the bond fund and may not
be available to the general fund. So this is something we're still researching.
>> in my letter I wasn't going to indicate that to the sebg
stare of state, but at some point I think we need to do that.
>> your question about the money be available to the general
fund, we're not totally sure that's going to be the case.
>> I just think we ought to do the necessary due diligence
and when we know --
>> figure out what it is.
>> we're refraining to comment on where to deposit the money
for the time being. Is there a second to that motion? All in favor? That passes
by unanimous vote. Thank you very much. That takes care of you, right?
>> uh, 50 -- just making sure. 56 and 57 were put on consent,
I believe. And then 58. And I’m looking under executive session.
>> 66, but that's executive session.
>> yes, sir, we're done for today and i'll be back for executive.
>> okay. Thank you.
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Last Modified: Thursday, October 27, 2005 9:21 AM