Travis County Commissioners Court
September 14, 2004
Item 8
Number 8 is to consider and take appropriate action on remaining fy '05 budget
markup items.
>> anything under markup, the staff and the planning and
budget office have been correcting, identifying any problems, ensuring that
the proposed budget that will be filed a week from this Friday will be secured.
And what low roadway is passing out -- leroy is passing out right now is a
couple of changes. Also we will pass out the hard copy of the screens, the
television screens that will provide you with a status report of where things
stand as of -- currently. And we have a balanced budget. We have resources
available. And if leroy can walk you through the changes, and then did you
distribute the screens?
>> I have not.
>> I think maybe if we pass out the screens, if we have some
additional revenue, there have been some expenditures that are tied to that
revenue, so we've tried to put it all together for you so you can see where
things stand.
>> these are actually the screens when we finished markup
last Friday.
>> let me walk you quickly through these corrections. In
the preliminary budget we budgeted any type of increase, any type of position
that had revenue behind it that we included in the preliminary budget at the
old hospitalization rate, the 517 per month. So during the changes we do through
and we update all of those to the 579. So you will see through here additional
hospitalization for staff approved in markup or already in the preliminary
budget. That's the first entries. The same has to do with allocating the pops
4 percent that you approved hearing markup to anything that was appropriate
in the preliminary budget. Let's see here. One of the things about halfway
through the first page with the district attorney's office, the 10,000-dollar
re-entry fee for the round table. There's a corresponding 31,060-dollar revenue
item that also accompanies that from the district attorney. The others are
the pops increase, the hospitalization -- let me look and see if there's anything
else. One of the entries down under cscd had to do with reduced -- we still
had in the preliminary budget for those six employees that are in the general
fund and --
>> (indiscernible).
>> I’m on page 2. And about halfway down, Commissioner, under
department number 39, cscd, yeah, it's a reduction because the amount that
it costs to fund hospitalization for state employees is less than Travis County.
So we had to take that -- those six employees. It was deemed it was going
to the state hospitalization plan along with the other cscd employees. We
did have a correction reducing in general administration there for $8,000
the auditor's office provided that for a reduction in the arbitrage account
that we had budgeted in general administration. An error we made, we had a
reserve for the rank and file, 5.75. And that has -- we had a reserve in the
preliminary budget of 5,847,595. When we actually ran the detail against the
individual line items again to apply that to the departmental budgets, we
found that that amount was 72,530 short. So we had to put it in here. Are
there any questions on the general fund? The. E bottom line of all these things
is that there's an additional $126,000 that's required. When we left markup
we had $78,997. As I mentioned, there have been two other revenue items that
have hit. One was capso. We had the county attorney with 50,000. And we also
had the district attorney with the 31060. So once you apply those revenue
items with the 126,000 of additional expenditures, what do we have, chris,
that's remaining?
>> we still have 25,000 # 40 remaining.
>> you ended markup with 79,000. You've got two revenue streams,
one 50,000 from the county attorney, one 32,000 from the da. That gives you
160,000, but then you've got 124,000 of additional expense.
>> perhaps unallocated reserve.
>> that gives you $25,000 left.
>> I know we're he will picky about trying to make sure we're
accounting for all revenue streams and to tie them to expenditures. This is
a question that came up on item number 37. We have one more of our interlocals
related to the school resource officers. Could you just put a thing there
to just double-check at item number 37, which we approved today as certified
revenue, and we make sure that we have the expenditure tied into the sheriff's
office related to the full amount of that money. I want to make sure that
we pick that up.
>> okay. We'll double-check that.
>> great. Thank you.
>> one other item relating to revenue -- carolyn, do you
want to come up or I can relay the information. Carolyn indicated that the
election equipment reimbursement is coming back to us in the form of a grant.
And the auditor's office really hasn't had a chance at this point to validate
if there are any restrictions on the use of those grant funds. So I think
whatever action the court took in relation to the election equipment reimbursement
needs to have a caveat that it's pending whatever the authorization for expenditure
that comes back with a grant. So I don't know if that needs to be a motion.
I know that you took a motion.
>> what you're saying is that the action that we approved
violates some state standard and leaves us unable to use the grant, then we
shouldn't do it.
>> we're hoping --
>> you have an agenda item on your agenda next Tuesday, additional
follow-up items for budget markup. We are hopeful, having chatted with them
yesterday, we're hopeful that by next Tuesday we will be able to have a better
bead on that election reimbursement. And any restrictions on it and expenditures
that are required. And your motion was in essence to use those resources to
jumpstart any obligation that you've made to the -- except for the second
phase of the hospital district. And in the balance would flow to allocated
reserve. Should we be able to have those resources if you adopt a budget on
the 28 the. If it happens after the 28th, same principle.
>> is that grant in the amount of 500,000?
>> it may be substantially more than that, but it's unclear.
That's one of the things that's a little bit of fogginess on the actual dollar
amount, but it looks fairly reasonable to expect that it will be substantially
more than 500,000.
>> one other little thing. Where do I find on which screen
when we made some of our -- the lump sums for the general fund in terms of
salary increases we made that one time, where do I see that reflected on the
screen?
>> you should --
>> the ones that you approved --
>> yes, during markup.
>> all of the lump sum payments that you approved all the
way through markup were included in our projection for the ending fund balance,
the expenditures against the ending fund balance for the fourth revenue estimate.
What you do not have in that fourth revenue estimate were those lump sum payments
that were being proposed at the time markup was over. And as you're aware,
some of those have been withdrawn -- [overlapping speakers].
>> the question is on page 5, line 3. It says make red line
comp increases one time, general fund only. You have a negative 58,000 of
ongoing and a positive 58,000 of on time.
>> and then the adjoining thing that says, and where do you
do the same kind of calculation for the other funds, not the general fund
that have red liners, where do I find that?
>> we will bring that back next Tuesday.
>> the red liners in the other funds.
>> one of the things we have not -- were not able to incorporate
in these corrections were all of the transactions on the special revenue funds
where we're coming out of allocated reserve for the retirement and the hospitalization
adjustments, and that's where we'll put that correction for the lump sum.
And one of the reasons why we need this between the end of markup is between
now and next Tuesday we will be wrapping all of those other funds together.
You may see some corrections of other funds. This is where we'll do the red
line. But there may be other things that come up. When you put 10,000 line
items together, you then find where your little discrepancy goes.
>> if we could get the -- let's see if there's others. On
page 3 of 12, in its there was a delay. We had projected in fund 028 that
its was going to be able to go ahead and at least get encumbered that e-filing
expenditure that they had budgeted. They are not going to be able do that
before the end of the year. So we increase the -- we will be increasing in
the fifth revenue estimate the fund balance for fund 028. And we're recommending
that that be rebudgeted. And the same thing happens in fund 057 for the county
clerk, the microfilm digitizing budget has been delayed for that 374,779.
Which we're recommending that -- and that fund will increase in the fifth
revenue estimate. We're recommending that it be rebudgeted in fy '05, those
two transactions. If you look on the cost neutral changes on page 4, what
happens in these cost neutral, any time during markup we went into a reserve
account, then what we have to do in cost neutral is reduce the cost to zero
and apply those amounts to the individual departmental budgets. You'll see
on page 4 that that's what we've done on the ad pay in the sheriff's office
where there was a reserve for it. Also, one of the things that we do in the
preliminary budget to keep all the costs of a proposed package together is
that we include costs that are going to be paid iewf ibs or facilities in
the package so you know what the total amount is. Once you approve the package,
we move those expenditure items out of the department that requested it into
the appropriate department, its or facilities. Sometimes there's a tnr involved.
With maintenance and gasoline on vehicles. But you'll see reallocation space
related cost there on page 5, and sending some of those to its, some of them
to facilities. We do have the allocation of pops compensation, increase on
the next several pages. This is just interpret -- putting it into the various
line items. Let me just point out one. On page 8 of 12, down about the --
about a quarter way down the page it says allocate the pops compensation increase
to the courthouse -- to fund courthouse security transfer. We fund courthouse
community transfer out of the general fund, so any time you have a compensation
increase for pops, we've put it into the transfer in the general fund and
in the sheriff's budget to transfer over to the courthouse security fund.
The -- we just had some little line item changes. When we start working at
the line item level of implementing these, we find like on the bottom of page
9 on juvenile probation, we just had to move it into a different account number.
One of the things in the budget rules, there's a scribner's error. And we
do make some -- we occasionally transpose. And these are the kind of things
that we're correcting. The last item on the page 9 of 12 has to do with the
career ladder reserve of 272677. And we've gone through it on page 10 and
allocated that to the department's that make up that amount. And on page 11
that's more of that. On page 12, the allocated reserve reducing the general
fund for the 997 on the pops, that's actually going into the bccp fund and
the allocation of those funds, courthouse security increase and pops. As you
see at the bottom of that page, the other funds on 12, the total is zero because
they are cost neutral. Those are the corrections we have to date. We do anticipate
we'll have moving the special revenue funds out of allocated reserve and the
red line issue next week.
>> gus, just because I have special interest in this, just
to double-check, by my memory, which is not a good thing on a Tuesday morning
after a midnight meeting, we've got four separate contracts on the school
resource offices, del valle, Pflugerville, Lake Travis and eanes. If we can
-- these things have been dribbling in over the last three months. If we can
double-check certification of revenue, double-check the expenditure in the
037 sheriff's office account. Another one would be the $10,000 that came in
from the downtown Austin alliance for the downtown da, revenue coming in,
expenditure in. Da's office for that person.
>> yeah. I can tell you that one is not in the corrections,
neither the revenue -- we didn't pull the revenue in and we didn't pull the
expenditure in, but it will be in the fifth revenue estimate and you will
see a correction for that next Tuesday.
>> thank you.
>> do we need to approve the seat on the revenue budget?
The one from the county attorney and oart from the district attorney?
>> I’m not sure whether you need to approve that. We've been
notified that those will be incorporated in the fifth revenue estimate, which
we'll be receiving this Friday, which we will in turn incorporate into the
proposed budget. So I don't think you need to approve the revenue. You do
need to approve the correction list.
>> move approval of the corrections.
>> second.
>> we'll have another list next week, I take it?
>> right.
>> any more discussion? All in favor? That passes by unanimous
vote. Anything further on number 8? We'll have the same thing on for next
week.
>> yes.
>> thank you.
>> I would be remiss if dan's not here today, he was interested
in the health plan. I didn't know if you were going to take that up in markup
or not.
>> we have pending the request to fund the health clinic
and the (indiscernible), fund the risk management fund reserve. We discussed
that and didn't act on it one way or the other. Let's reflect on it between
now and next week and maybe have that listed as a separate subsection of the
markup item. So we will be clear to take it up and maybe we can just pull
and review what they're giving us.
>>
>> [one moment, please, for change in captioners]
>>
>> that was on the agenda sheet as well. And I wonder what
we did with that.
>> it kind of got lost. We did a lot of help in health and
human services moving the frozen f.t.e.s and the basic needs coalition and
we got the animal expansion. Didn't quite get to triad.
>> yeah, that's correct, there was no action or discussion
on that item at all.
>> what was indicated on the agenda sheet?
>> there was one --
>> there was nothing on the agenda sheet regarding triad
that more than one of you wanted to talk about. I don't -- I am at a loss
to remember whether there was a triad budget request.
>> yeah, it's the very first one.
>> h.h.s. And one person indicated they wished to talk about
it. It's $130,000 budget request and it is not in the preliminary budget.
>> and that's an increase. There is triad money and [inaudible]
was bringing to our attention historically we have always met budget and she
or whomever has to move around money to cover whatever obligations that we
have. And I think it's bringing to our attention an historicly underfunding
of that line item and whether we choose to or not to do something about it
in terms of an ear mark or adding extra dollars into that one.
>> [inaudible] wish to have a specific item under markup,
let me know and we'll stick it on there and take appropriate action next week.
Thank you, mr. Smith. Anything else on the budget markup? Okay. A-ok
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Last Modified: Thursday, October 27, 2005 10:29 AM